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Do you have email sitting in your inbox that you’ve been avoiding?

Most people do. You open it, realize you don’t have the bandwidth to deal with it so you leave it for later. Sometimes you mark it unread so it stays visible. That works until more unread emails arrive and the one you left behind disappears into the undergrowth.

Stress about email isn’t just volume. It’s the uncertainty that maybe something important is hidden amongst the clutter. Something that we read but then forgot to act on. Something that causes a little niggle in the back of our brain, a little worry that won’t go away.

In this month’s Momentum newsletter, we’re focusing on reducing overwhelm and sharing practical ways to get back in control and stay there. Email is a great place to start because small changes can make a big impact in our ability to work better and feel less stressed.

   
     

  


If email keeps pulling your attention away from the work that matters, you’re not alone. 


In this free 30-minute session, Ninja Lindsay will share practical techniques to bring order to your inbox so email stops taking over the day.


Wednesday 25th March 2026


Ninja Nudge: three Outlook moves to try this week


Pick one and try it for five days. 


1. Second-read rule 

If you’ve opened the same email twice, decide what happens next. Either add it to To Do, or put a 15–30 minute block in your calendar to deal with it. Now you’ve made time for it, instead of hoping you’ll remember it later. 


2. Create a one-click “Done” button (Quick Step) 

Quick Steps let you finish an email in one click. In Outlook: Home → Quick Steps → Create New. Name it Done, then add two actions: Mark as read and Move to folder (Archive, or a folder you create). Save. When you finish an email, click Done and it leaves your inbox on purpose.


 3. Split signal from noise 

Turn on Focused Inbox so newsletters, FYIs, and automated messages stop competing with real asks. Less visual clutter means fewer decisions every time you open email.

     

For teams: Getting Your Inbox to Zero (in-house) 

Inbox out of control? This is the reset. Participants clear their inbox to zero in the workshop, with a Productivity Ninja guiding them through the process. Hundreds, thousands, even a serious backlog, we’ve seen it and we can help. 

Everyone leaves with a spotless inbox and the skills to keep it that way, so missed requests and buried actions stop haunting their day. 

Learn more about how your people can become Inbox Zero Heroes.

     

Read our latest blog: The Go-To Person Tax


Do you have one or two people everyone copies “just in case”?

The ones who get pulled into meetings for context, asked to weigh in so others can proceed, and end up as the human shortcut for decisions and history? 

This blog is for leaders who recognize that pattern and want to change it. It names what it costs the team, why it keeps happening, and what leaders can do to stop work queueing behind the same few people. 

     

New resource: Productivity for Busy Brains (Available Now)

There are a lot of resources promising “productivity” for ADHD. Some are useful. Many are generic. 

Productivity for Busy Brains is written by Giles R. Orford, an ADHD coach and former senior leader, and shaped by Think Productive’s human-centred approach to productivity strategies. It starts from where you are and builds from there. 

It offers practical ways to improve focus and follow-through without relying on pressure or willpower. It’s written for people who have ADHD, suspect they might, or recognize themselves in the patterns. It’s also useful for leaders who want concrete ways to support neurodiversity within their teams.

Available now on our website: Productivity for Busy Brains

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